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AGM 2018

INTERNATIONAL INSTITUTE OF RISK AND SAFETY MANAGEMENT

MINUTES

 

IIRSM Annual General Meeting

Thursday 13 December 2018 at 16:00

held at 19th Floor, 240 Blackfriars Road London SE1 8BF

 

PRESENT

The President, Andy Hawkes in the Chair. 27 Members. The Secretary was in attendance.

IN ATTENDANCE

 

Phillip Pearson  (PP)     Chief Executive

Damodar Acharya (DA)     Director of Finance & Operations and Secretary

Clare Fleming  (CF)     Director of Marketing and Communications

Sophie C Williams  (SCW) Director of Professional Development

1

APOLOGIES

The Secretary noted that apologies were received from three Members.

 

 

CHAIR OF THE MEETING

Andy Hawkes, President of IIRSM, welcomed all those members present to the AGM.

 

2

NOTICE CONVENING THE MEETING

At the invitation of the President, it was agreed that the Notice convening the meeting be taken as read and that the meeting was quorate.

 

 

3

MINUTES OF THE MEETINGS HELD ON 14 DECEMBER 2017 AND 13 AUGUST 2018

 

3.1

The President reported that the Minutes of the last Annual General Meeting held on 14 December 2017 were approved for signing by the President as a correct record at the meeting of the Council held on 25 April 2018 and published on the Institute website.

 

3.2

 

The President reported that the Minutes of the Extraordinary General Meeting held on 13 August 2018 were approved for signing by the President as a correct record at the meeting of the Council held on 25 September 2018 and published on the Institute website and in the November/December issue of Insight.

The President reminded those present that only members who had paid their 2018 subscriptions were permitted to vote and if any member in the room had already voted electronically, they must refrain from voting in the room. He confirmed that electronic voting had again increased member participation in the voting process.

 

4

 

ORDINARY BUSINESS

 

4.1

Resolution for the acceptance of the Trustees Annual Report and Financial Statements 2017/18

No questions were raised on the Trustees Annual Report and Financial Statements. On the proposal of Graham Parker, seconded by Geoff Lloyd, it was RESOLVED that the Trustees Annual Report and Financial Statements for the year ended 30 June 2018 be received and adopted. It was reported that over 99% of the proxy votes were in favour.

 

4.2

 

 

 

 

 

 

 

 

 

 

 

 

Resolution for the re-election to Council of the following Trustees

Two Year Terms

On the proposal of Clive Johnson, seconded by Mark Thickbroom, it was RESOLVED that Matthew Cox was elected.

On the proposal of Graham Parker, seconded by Anne Mallory, it was RESOLVED that Clive Johnson was re-elected.

On the proposal of Geoff Lloyd, seconded by John Huckstepp, it was RESOLVED that Paul Simpson was re-elected.

It was reported that over 96% of the proxy votes were in favour

Re-election for Three Year Terms

On the proposal of Paul Simpson, seconded by Anne Mallory, it was RESOLVED that Andrew Butt was re-elected.

On the proposal of John Carr, seconded by Graham Parker, it was RESOLVED that Anne Mallory was re-elected.

It was reported that over 95% of the proxy votes were in favour.

 

4.3

Resolution for the election to Council of the following as Trustees for a three-year term

On the proposal of John Nelson, seconded by Anne Mallory, it was RESOLVED that Callum Irvine was elected.

On the proposal of Geoff Lloyd, seconded by Dominic Charles, it was RESOLVED that Mark Thickbroom was elected.

It was reported that over 95% of the proxy votes were in favour.

 

4.4

Resolution for the re-appointment of Kingston Smith as Auditors for 2018/19

On the proposal of Mark Thickbroom, seconded by Andrew Butt, it was RESOLVED Kingston Smith LLP be and were thereby re-appointed auditor to the Institute to serve from the termination of the meeting until the termination of the next succeeding Annual General Meeting.

It was reported that over 97% of proxy votes were in favour.

 

5.

President’s Address

At the conclusion of the voting, IIRSM President, Andy Hawkes delivered an address, the text of which was published on the Institute’s website.

 

6.

Recognition of Service Certificates

The President presented a certificate in recognition of long-term service to Peter Hall. Certificates for Siobhan Donnelly, Dr Su Wang, Dr Peter Griffin and Russell Slack were also announced in their absence.

 

7.

Any Other Business

No other business was recorded.

8.

Vote of Thanks

A vote of thanks was proposed by Geoff Lloyd and seconded by Peter Hall. It was RESOLVED that the thanks of the membership be accorded the Trustees of Council, the Executive and Staff of the Institute for their work during the past year.

Meeting was adjourned at 16:26

 

 

Andy Hawkes

 Chair and President of IIRSM Council